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House rules for the Hybrid Office

Posted on 4 May, 202126 August, 2021 by Gunnar Mathiason

Yes, we have gotten quite good at Zoom meetings by now. As we soon get the chance to get back to the physical office, there’s some pondered to do on how both in-office and remote people can be included for a well-working hybrid office. We need workplace participation on equal terms!

Meetings!

With digital meetings in the covid era, everyone joins on time. Meeting people is fun! Yes it’s also useful to have that quite time in isolation, but for me I really miss the creative whiteboard discussions. So from now on, how can we create a hybrid meeting culture that is inclusive for all?

  • Microphones. This is the major issue that creates misunderstandings and exclusion of remote colleagues. My strong wish is that everyone in a hybrid meeting are as clearly heard in the digital room as in the physical room. Headsets may not be an option for everyone to wear all the time, but making sure that everyone in the room is close enough to a microphone (that is not muted of course) in the digital room is a must. That expensive conference USB speaker in your conference room is useless if someone speaking is more than 1 meter away from it. It’s better to speak into your computer mike, because it is at least close to your mouth (but keep your own speaker quiet when doing that).
  • Speakers and feedback noise. The remote people should be heard in one place only in the physical room or you will get echo effects, so keep one speaker on if several people in the physical room are connected to the digital room (in particular if more than one in the physical room has their mike on).
  • The Whiteboard. With one camera in the room (yes, you can use that expensive one on the table) pointing at the whiteboard, the remote people have a chance to follow along. Redirect the camera, if needed, to other parts of the board. Be inclusive.
  • Invitations to meetings. Always include a remote link and a meeting purpose (agenda! meeting goals!) in your digital meeting invite. Always expect that some people will be joining digitally. Always remember to (note to self!) start the digital meeting at the same time as the physical one. Be courteous to send a full calendar entry, not just an email. People will forget, lose the meeting link, being zoned out..

Being there!

Meeting each other live is important. Group dynamics and trust works better when we’re not separated by technology, I’m sure. Should we agree on a certain day or some days during the week, when we can share germs and experiences outside of the Zoom-box?

LINKS

Univ. of Skövde web page/email
SAIL research group web
TimeEdit bookings
DiVA publication list
Google Scholar
LinkedIn
Orc ID 0000-0001-7106-0025
EDAS 1390100

Current projects

AIMe
INSITE-X
Smart Industry Sweden

Past projects
Swedish Metal
Dataflow

The Rookies

RESEARCH BIO

Senior lecturer (Docent, PhD) in computer science, with a research background in analysis of complex systems, distributed systems and databases, and applied ML.

The research focus in recent years includes explainable and trustworthy AI systems. Along with dramatically increased capabilities of algorithms, there is a now need for designing AI system intentionally for capabilities of for instance explaining AI model uncertainty and AI model assumptions. The adaptation degree of AI used in  new critical application areas will depend on how transparent automated decisions will be.

Since 2016, Dr. Mathiason has developed multiple collaborations with the Swedish steel industry with the intention to increase utilization of AI in the steel industry. Leading the recent projects Dataflow (Outokumpu, Jernkontoret, funded by VINNOVA), Swedish Metal (SSAB and Sandvik SMT, funded by KK), and now INSITE-X (Ovako, Ouokumpu, funded by VINNOVA) several novel papers were published on advanced process analysis using deep learning (DL): In Dataflow, DL was used for revealing the exact part steel sheet shapes determining telescoping errors, while in Swedish Metal a complex steel converter process was modelled using DL. The new project INSITE-X (Ovako and Outokumpu) will use DL to learn a detailed digital twin from only high-resolution data to model dynamic in-production machine behavior.

In 2019, Dr. Mathiason was appointed by Jernkontoret for delivering texts on the strategic utilization of AI in industry for further developing the research agenda of VINNOVA’s Strategic Innovation Program Metallic Material. Dr. Mathiason has also been an adjunct member of Jernkontoret’s Board of Digitalization since 2019.

Keywords: "Complex systems, Analytics, Machine Learning"

MUSIC GIGS

Sound Engineering:

July-Aug 2022 at Lilla Björkö:
Sarah Klang,
David Ritschard & Krokodiltårarna,
Bro Mesa,
Emil Jensen

July-Aug 2021 at Lilla Björkö:
Ebbot Lundberg with Julia Frej,
Franska Trion,
Bro Mesa,
Moonica Mac,
Louise Hoffsten,
Simon Swanström med LSH

Aug 2019 at Lilla Björkö:
Ebbot Lundberg with Julia Frej

Performances:

Act: Stranger in Town 2020 -
Tracks here
Youtube
(A Toto Covid Lockdown Collab Project)
Keyboards

Act: The Rookies 2020 -
Tracks here
(A Classic Rock Project)
Keyboards

Act: Candle Lights 2020 -
(Band)
Keyboards

Act: Graceland 2010 - 2019
Tracks here
(Elvis Presley Tribute)

Keyboards

Act: Sound 2019
(Piano backing tracks+Allsång Mariestad)

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Memorial Stig Mathiason here

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